This policy explains how Tender Audit ("we", "us") collects, uses and protects your personal data when you use this website and our tender readiness tools. We are committed to handling your information lawfully under the Irish Data Protection Acts / GDPR and the UK GDPR.
1. Information we collect
- Contact details you give us — your name and email address when you use the checker or join the alert list.
- Business information you enter — sector, region, turnover range, insurance level, years trading and experience.
- Tender content you provide — the tender notice text you paste or any tender document you upload, used solely to generate your audit.
- Technical data — basic information your browser sends automatically, such as IP address, device and browser type, collected to keep the site secure and working.
- Cookie data — see the Cookies section below.
2. How we use your information
- To generate your tender readiness audit and any report you request.
- To send tender alerts and updates you have signed up for.
- To respond to your enquiries and provide the services you ask for.
- To operate, secure and improve the website.
3. Legal basis
We process your data on the basis of your consent (e.g. joining the alert list), the performance of a contract or steps you ask us to take (e.g. producing a report you request), and our legitimate interests in running and improving the service. You can withdraw consent at any time.
4. Tender documents and text you upload
Any tender notice text or document you submit is used only to generate your audit. We do not sell it or use it to train third-party models for unrelated purposes. We retain it only as long as needed to provide your result and any report, after which it is deleted. [Confirm your exact retention period, e.g. deleted within 30 days.]
5. Who we share data with
We use trusted service providers ("processors") to run the site. These may include our form/email provider (for example Formspree), our email-sending provider, our hosting provider, and the AI provider that helps generate audits. They process data only on our instructions. We do not sell your personal data to anyone.
6. Cookies
We use essential cookies needed for the site to function. With your consent, we may also use analytics cookies to understand how the site is used and improve it. You can choose "Essential only" or "Accept all" in our cookie banner, and you can clear cookies in your browser at any time.
7. Data retention
We keep personal data only as long as necessary for the purposes above or as required by law, then delete or anonymise it.
8. Your rights
Under GDPR / UK GDPR you have the right to access your data, correct it, erase it, restrict or object to its processing, and to data portability. To exercise any of these, email hello@tender-audit.com.
You also have the right to complain to a supervisory authority — the Data Protection Commission in Ireland (dataprotection.ie) or the Information Commissioner's Office in the UK (ico.org.uk).
9. International transfers
Some providers may process data outside Ireland/the UK. Where they do, we rely on appropriate safeguards such as standard contractual clauses.
10. Changes to this policy
We may update this policy from time to time. The "last updated" date above shows the latest version.
11. Contact
Questions about this policy or your data? Email hello@tender-audit.com.